Customer service (or client success as we call it) is an area of business that has always fascinated me. Back when Eddie and I started Bigcommerce, I would run client success with our small team of 10 in Austin and just by being honest, genuine and empathetic towards clients, you can very quickly turn a 2 minute phone call into the highlight of their day.
It seems I’m in the minority of founders when I continue to tell clients, partners, the press and our people that I truly see customer service as a profit center not a cost center. And in this brief article I’d like to explain my view.
You see, technically customer service is a cost center on the books, but the absolute best (and most profitable) companies in their respective industries always invest and even over invest in customer service. All of them.
Here are some of the companies that come to mind to demonstrate what I’ve mentioned above. If you’ve used their products or services I’m sure you’ll nod your head as you read the list:
- Southwest Airlines
- Virgin Australia
- Virgin America
- American Express
It’s no coincidence that these are also some of the most profitable companies in the world. One particular example of stellar customer service comes to mind that really cemented in my head that investing in customer service can be unbelievably profitable and can be sustained over the medium and long term.
Back in 2011 I signed up for an American Express credit card. Everything went fine, I filled in the form, got approved and received my card in the mail. A few weeks later I decided to cancel the card because I found a better deal, but had already paid the $395 annual fee.
So I called the American Express customer service line, got put through to someone in billing and asked to cancel. After being asked if there was anything they could do to make me reconsider (I politely said no), the woman on the other end of the phone proceeded to cancel my card. Things went smoothly and I was ready to end the call, when she said:
“I noticed you’ve paid our $395 annual fee. Let me go ahead and make sure that gets refunded to you in the next few days.”
I hadn’t expected a refund on the annual fee nor did I ask for it, but she went ahead and asked me if I wanted it refunded (of course I said yes) and it was deposited into my account 48 hours later.
Now, I cancelled my Amex card but how many people do you think I’ve told about this positive experience? So far I can count about 8. Amex could of course attribute part of their marketing spend directly to me signing up for a card, but what did it cost them to have me “sneeze” (as Seth Godin likes to call it) about their amazing customer service to eight people?
Absolutely nothing. Zero. Zilcho.
Like their competitors, they could’ve outsourced all of their customer service to a remote location with a primary focus on reducing call time and increasing calls taken per rep per hour, but they didn’t. Instead, each of their customer service reps are trained extremely well and put the customer experience above everything else, including revenue.
Is this true about your business?
Do you take every opportunity to go over and above to meet the needs of your customers or do you fight tooth and nail to stop every refund request? Are your customers likely to tell 8 people that you’re an amazing company, or that you stink?
These days it’s easy to outsource absolutely everything with the false belief that saving money will allow you to grow your business faster and increase your margins, but the intangible element here is word of mouth. What do your customers say to their friends, colleagues and family not just about your products but about your customer service and support?
If you’re not sure, then why not ask them by sending a free survey via email to your customers using a tool like SurveyMonkey? A CSAT (Customer SATisfaction) indicator like NPS (Net Promoter Score) can give you an idea of how you’re performing so far. And guess what the great news is? You can always improve if the survey response isn’t what you’d hoped.
A little example speaking from personal experience if you don’t mind…
In 2010 our CSAT was 82%, which meant that 82 out of every 100 clients rated our support Good, Very Good or Excellent. This was OK, but I always believed we could improve to get well above 90% consistently.
Fast forward to today and our CSAT is at 96% and climbing. I tell you this not to brag, but to show proof that if you’re dedicated to improving it, you’ll find a way.
Here are a few things we did to get our CSAT rating higher than all of the companies I mentioned previously in this article:
- Listen more than you talk. You can do this with surveys, by getting a group of customers together in person or by including a way for them to give you feedback with every order you ship. The best companies listen more than they talk. We have two ears and only one mouth for a reason.
- Set 3/6/12 and 24 month CSAT goals. Let’s say your CSAT is currently 63% and you want to get it to 85%. It might sound like a huge jump, but what if you set achievable goals for the next 24 months and work diligently towards them? You might aim for 65% within 3 months, 70% within 6 months, etc and work your way up, constantly improving as you go.
- Be the face of customer service in your business. Whether it’s you or someone else in your business, have a “the buck stops with me” attitude about customer service. When a customer isn’t happy, go out of your way to personally contact them and right your wrong. This is something that you should continue to do even as your business grows. Zappos built a $1BN business using just this simple concept.
- Model other successful businesses. Think of the businesses you buy from regularly. Which of them impress you consistently with their customer service? What do they do differently to others? Copy them and take their ideas into your business. There’s no point reinventing the wheel if you can avoid it. Tony Robbins calls this modelling.
- Surprise every customer. What would happen if, for every order you shipped, you included a handwritten note that thanked the customer for their order and included your name, photo and phone number? You know what would happen, so why not do it? Your word of mouth will go through the roof because no one else does it. And it’s so simple.
- Care. It sounds so basic (duh?), but why do so few business owners care about customer service? If you have a deep respect for your customers and are sincere in your approach, you will build an amazingly loyal group of customers who will not only buy everything you sell and tell everyone they know about you, but they will also come to your defence publicly when you do stuff up (which you will, it’s inevitable).
So in the end, investing $1 in customer service is the same as investing $1 in marketing. The goal of marketing is to drive targeted leads to your business who then turn into customers and give you money in exchange for your product. By investing in customer service, you can turn a one-time purchaser into a life long customer who brings 7 others with her.
Now that’s the best approach to marketing I can think of, bar none.
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